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NIH Public Access Policy Compliance: NIH Manuscript Submission System

Need Publisher Permission?

If you are unable to determine if you have permission to submit the final peer-reviewed manuscript to NIHMS, you will need to contact the publisher to ask for permission.  We have created a template you can use.

Claiming an NIHMS Record

A manuscript can be submitted to NIHMS by the author, the PI, the publisher, or other third party (e.g., assistant). In the case of third-party submissions, the Submitter must assign an author or PI to review the record. If the Submitter is the author or PI, he or she may also serve as the Reviewer.

Awaiting Citation Data

If you see a message in NIHMS that states "Awaiting citation data," your article is compliant. This message simply means that the NIH has yet to add information such as the article's volume and page number to the manuscript record.

NIH Manuscript Submission System (NIHMS)

BEFORE this step, you should have added the article citation--entered manually if not yet published--to My Bibliography in MyNCBI (you should log in to MyNCBI through a linked eRA Commons account if you have one).

Authors (or someone they delegate) can submit the final peer-reviewed manuscript (not the final published version) to the NIH Manuscript Submission System (NIHMS).  Submitting to NIHMS is the only way an author can submit manuscripts to be added into PMC, if the journal publisher doesn't deposit it for them.

See these tutorials for completing a typical submission:

Tip: If it takes longer than two minutes for NIHMS to process the uploaded manuscript, move on to the next screen as it is processing, then check back to see if it has uploaded. You may also try using another browser if this occurs.

Email notifications letting authors/PI's know a submission is ready for approval will come from: nihms-help@ncbi.nlm.nih.gov

You may see the NIHMS FAQs and Glossary for more information.