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NIH Public Access Policy Compliance: NIH Manuscript Submission System

Need Publisher Permission?

If you are unable to determine if you have permission to submit the final peer-reviewed manuscript to NIHMS, you will need to contact the publisher to ask for permission.  We have created a template you can use.

Claiming an NIHMS Record

Sometimes the person selected to be responsible for completing or approving an NIHMS submission may not be able or willing to complete the process.  In this case one of the other PI's or authors of the paper can submit a request to 'claim' the record and complete the remaining steps yourself.

1. Log in to NIHMS.

2. Search for the manuscript by PMID (PubMed ID) or NIHMS ID.

3. Request to 'Claim' the record.  The person currently listed as being responsible for the submission will be notified.  If after 1 week they take no action, the request will be reviewed by NIHMS staff and approved. 

Note: You may need to first click on the button that says 'Watch Manuscript' before you can claim it.

NIH Manuscript Submission System (NIHMS)

Authors (or someone they delegate) can submit the final peer-reviewed manuscript (not the final published version) to the NIH Manuscript Submission System (NIHMS).  Submitting to NIHMS is the only way an author can submit manuscripts to be added into PMC, if the journal publisher doesn't deposit it for them.

NIHMS provides a video tutorial and an FAQ page to help you get started using the system.

This guide includes instructions for completing a typical submission, also see these additional tutorials:

Note:  Email notifications from NIHMS letting authors/PI's know a submission is ready for approval will come from:

Submitting a Manuscript to NIHMS

  • BEFORE this step, you should have added the article citation--entered manually if not yet published--to My Bibliography in MyNCBI (you should log in to MyNCBI through a linked eRA Commons account if you have one).
  • After selecting "Submit New Manuscript," clicking on Option 2 may make it easier to find and link the citation.

Click on this image to see a slideshow of the full manuscript submission process!

NIHMS Approvals

Items submitted to the NIHMS System must be approved 2 separate times

  • Once to approve the PDF Receipt
  • Secondly, to approve the Web version

Note:  Email notifications letting authors/PI's know a submission is ready for approval will come from: For more information see the NIHMS tutorials.